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As an event planner, you want to create the best possible experience for your audience. When presenting at a live event, your audience sees, listens, and understands the content you are sharing. Clear, well-executed Audio is integral to top-notch live event communication.

So, what exactly is audio, and why is it important? After reading our series on Audio, you will come away with a solid understanding of a live event Audio System. We’ll cover:

  • What Do I Need To Know About Audio For My Live Event? (this post)
  • Components of a Live Audio System
  • Software of a Live Audio System
  • What your Audio Tech Needs From You Before Your Next Event

What is Audio?

Let’s start with the basics. At a live event, “Audio” is the sound you hear throughout an entire meeting space. It allows every attendee the ability to clearly hear your presentation, video, music clip, or entertainer. To ensure optimal sound quality, your audio technicians temporarily install a quality Audio system at your venue.

Why is Audio Important?

Your audience is attending your event to hear you or your lineup. Maybe they’re excited about learning your groundbreaking marketing technique, perhaps they are ready for side-splitting laughter from a renowned comedian’s set, or, they may be ready to open their pocketbooks to raise money for a particular cause. Whatever your event, your attendees are investing their time and, likely, their money to be there, and you want to honor that commitment with high-quality audio.

Poor audio can sink an event or speech faster than a dull speaker. Your audience is there to hear you, and it’s absolutely worth your time and energy to get it right and build a reputation for great events.

Real-Life Examples of Audio in Action

Depending on event size, audio systems increase in complexity and may require additional equipment. If you’re not sure where your event lies in terms of needs, here are a few examples of audio in action.

small event with audio visual equiment

Small Event – An audio system for a small event typically consists of a couple of powered, standing speakers, a small mixer, and a microphone or two.

medium event with audio visual equipment

Medium Event – For a medium event, audio systems typically include “flying” speakers for more excellent coverage, multiple microphones, and several computers for videos or presentations.

large event with audio visual equipment

Large Event – A large event requires several “zones” or audio systems dispersed throughout the meeting space to provide maximum control and audio coverage. Audio systems include full bands, multiple microphones, a variety of playback sources for video and effects, and audio sends for broadcasting, recording, or performer listening.

Questions to Ask

Although audio systems can be complex, our A/V professionals have the know-how to help you understand what type of system is best for your live event. To ensure your A/V team has all the pertinent information to help determine your audio needs, make sure you can answer these questions when you meet:

  • How many people do you expect to attend your event?
  • What’s the maximum number of people presenting, or performing on stage at any given time?
  • How many audio sources are you expecting to have (presenters, instruments, computers or playback devices)?
  • Do you need to record, broadcast, or live stream your event?

We Can Help!

As your professional A/V experts, we’re here to help you figure out all your audio needs. We will assist you in setting up the correct audio system and providing the right audio tools no matter how large or small your event. We’re here to give you the quality sound your audience deserves so they can hear your live event loud and clear.

In our next post, we’ll teach you about all the components of a Live Audio System.  

In addition to our Audio services, we are also available for consultations. Please contact us with any questions. We’re here to help!

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